SERVICES WE OFFER
Whether you own residential or commercial properties,
we provide a full suite of management solutions designed to enhance property value,
streamline operations, and ensure tenant satisfaction.
Administration
● Arrange and attend general meetings and annual general meetings.
● Take minutes at meetings and distribute them to all owners.
● Attend trustee meetings as needed, take minutes, and distribute it.
● Store minute books, rules, insurance policies, sectional title plans, and other documents.
● Manage proxies, nominations, and meeting agendas.
● Prepare and distribute notices and circulars to all owners.
● Maintain statutory and permanent records.
Finance
● Maintain comprehensive records of administration, including proper accounting books.
● Manage cash flow.
● Assist trustees or directors in preparing the annual budget.
● Prepare the annual book of accounts for trustee review.
● Prepare annual financial statements for auditor submission.
● Record all monthly income collected and expenditures.
● Prepare and submit monthly financial reports (balance sheet, levy roll, credit control report, investment account, bank statements) to trustees or directors for online review.
● Conduct periodic reviews of monthly expenditure.
Insurance
● Help trustees and directors obtain quotes and set insurance values for replacements.
● Manage common property insurance claims for the body corporate or HOA.
● Assist owners with insurance claims related to common property issues.
● Support trustees and directors with the annual renewal of insurance policies.
● Aid trustees or directors in obtaining property valuations for insurance replacement value.
Meetings
● Arrange venues and draft and send invitations and relevant documentation.
● Manage proxies, nominations, and meeting agendas for general meetings.
● Attend meetings as agreed.
● Prepare minutes for the annual general meeting and trustee meetings attended.
● Maintain and upload meeting minutes for online review.
Consultation Services
● Advise on amendments to the Sectional Title Schemes Management Act (STSMA).
● Assist with and advise on procedural matters for general meetings, special general meetings, quorum requirements, resolutions, and voting rights.
● Assist with and advise on enforcing rules adopted by the body corporate or homeowners’ association, including adherence to architectural guidelines and house rules.
Maintenance
● Assist trustees with maintenance issues concerning common property.
● Arrange and submit quotes for approval by trustees.
● Liaise with contractors to ensure work is carried out.
● Inspect contractor work as requested by trustees.
